Overview

PentaValue connects people and technology to turn insight into execution operating with a strong bias toward ownership, governance, and measurable delivery.

Job Summary

We’re seeking a highly trusted CEO Personal Assistant to manage scheduling, communications, and day-to-day executive operations. This role requires discretion, speed, and exceptional coordination across internal teams and external stakeholders. You’ll also use modern productivity and AI tools to streamline workflows, document decisions, and help the CEO stay focused on high-impact priorities.

Key Responsibilities

• Manage the CEO’s calendar, meetings, priorities, and daily schedule with excellent time-blocking and urgency handling.

• Prepare meeting agendas, briefs, and follow-up summaries; track action items to closure.

• Draft, refine, and format executive-level emails, documents, and presentations with high attention to tone and accuracy.

• Coordinate travel planning, logistics, and itinerary changes quickly and accurately.

• Act as a point of contact for key stakeholders; triage requests and ensure timely responses.

• Support confidential projects and sensitive information with professionalism and discretion.

• Use AI productivity tools to improve speed and quality of work.

• Collaborate with admin/office teams on executive visits, internal events, and CEO-related operational needs.

Required Qualifications

• 3+ years of experience as an Executive Assistant / Personal Assistant supporting senior leadership (C-level preferred). 

• Excellent written and spoken English.

• Strong proficiency in Microsoft Office / Google Workspace and executive documentation standards.

• Excellent ability to use AI tools for productivity (e.g., ChatGPT, Microsoft Copilot, Notion AI, Gemini) to draft, summarize, organize, and automate work.

• Exceptional organization, judgment, confidentiality, and the ability to manage multiple priorities under pressure.

What We Offer

• Direct exposure to executive decision-making and company-wide initiatives.

• A high-trust environment that values ownership and reliable execution.

If you're ready to take your career to the next level, apply now or tag someone who would be a great fit!